School Board protocol
The Board is a public servant, and its meetings and records shall be a matter of public information except as meetings and records pertain to individual personnel and other classified matters.
Your Right to Know
The official minutes of the Board, its written polities, and its financial records will be open for inspection at the Superintendent's office by any citizen desiring to examine them during hours when the office of the Superintendent is open. However, no records pertaining to individual students or staff members will be released for inspection by the public or any unauthorized persons, either by the Superintendent or other persons responsible for the custody of confidential files.
The Board wishes to support the right of the people to know about the programs and services of their schools, and shall make every effort to disseminate information.
As defined in Policy BDDD, a quorum shall be four members of the Board. In the absence of a quorum, the only official action that the Board may take is to adjourn the meeting to another time or date.
Addressing the School Board
Because the Board desires to hear the viewpoints of citizens throughout the district, it shall offer suitable time at all meetings for citizens to be heard. Citizens will be limited to issues that are potential agenda items and are appropriately handled at the board level. Items that are not appropriate for potential board action will be referred to the proper district personnel.
Recognizing its responsibility for proper governance of the schools and, therefore, the need to conduct its business in an orderly and efficient manner, the Board shall schedule a period during each meeting for public participation. At times, it shall set a time limit on the length of this period or a time limit for individual speakers.
To achieve orderly meetings, the Board may regulate the conduct of the public and if any meeting is willfully disrupted by a person or group of persons, the Board, in accordance with law, "may order the removal of such person or group from the meeting room and continue in session or may recess the meeting and reconvene at another location.
The Board chairman shall be responsible for recognizing all speakers, who shall properly identify themselves; for maintaining proper order; and for adherence to any time limit set. The Board will take matters that have the potential to be addressed at the board level under advisement.
Members of the public will be recognized during the conduct of official business when in the judgment of the chairman that person offers information pertinent to the conduct of the board’s business.
Policy KD outlines public participation at Board meetings.
Executive sessions may be convened by the Board, at the call of the chairman, and with the approval of the Board for discussion relating to certain confidential or legally private topics.
The only persons who may attend executive sessions are Board members, the superintendent (except when his appointment or salary are under consideration), and other individuals the Board may invite to be present.
Any decision discussed and deliberated upon during executive session shall be formally acted upon at an open meeting following the executive session.
No action shall be taken at executive sessions. Minutes of executive sessions shall be recorded but not published. Minutes of executive session shall be maintained in confidential files of the District not open to the public. That such a session will be, or was held, shall be recorded in the minutes of the preceding or subsequent open meeting.
Policy BDC outlines how executive sessions are held.